![]() ![]() The process for unlocking time and expenses will vary depending on the reason they’re locked. Cannot mark entries as invoiced/uninvoiced or unlock approved entries.Can restore an archived task or person on a project that they manage if they have permission to edit tasks.Your users will be able to start a Harvest timer right from your app with just a few clicks. Implement the Harvest Button The Harvest Widget Add time tracking with a full Harvest timer To add the entire Harvest timer to your UI, use the Harvest Widget. Can restore an archived project that they’ve managed. The Harvest Button allows users to open a Harvest timer in your app by clicking a small button.Can mark entries as invoiced or uninvoiced from a detailed time report or detailed expense report.Editing project/task assignment or project/expense category can only be done on unlocked entries. Can edit notes, duration, or amount on a locked time entry or locked expense entry without unlocking it.Can unlock invoiced or approved time and expense entries and restore anything that has been archived.If you need to make changes to locked time or expenses, ask an Administrator to unlock these entries. Managers and Members will see a message that says Only an Administrator can unlock this entry no matter why the time or expense is locked. If you’re an Administrator or Manager and need information on how to view another person’s timesheet, you can find it that in our article on How to view or edit another person's timesheet. However, if you have a time entry that’s locked but hasn’t been approved or invoiced, it’s very likely that some element of the entry has been archived. ![]() These hours or expenses aren’t necessarily invoiced or approved. Entry archived: For time or expenses that are locked because the project, task, or person is archived.Note that for the entry to be unlocked, you must withdraw approval and mark the entry as uninvoiced in order to edit it. Entry invoiced and approved: For time or expenses that have been both invoiced and approved.Approval in Harvest is on a weekly basis approving a week locks the entire week, including days with no time tracked to them. Entry approved: For time or expenses that are approved but not invoiced.For example, if you invoice for last month but your team only has time or expenses entered through the 18th, the project will lock through the 18th. Invoicing for a pre-set time period (last month, this year, etc.) locks a project through the furthest time or expense entry entered in the time period.For example, if you invoice through Monday on Monday morning, you and your team won’t be able to log time to that same project for the rest of the day. Invoicing for a custom period locks the project through the most recent date covered by that invoice.Entry invoiced: For time or expenses that are invoiced but not approved.Administrators will see one of the following messages when they hover over the lock icon: If a time or expense is gray and a lock icon appears to the right of the entry, it’s locked. Determining why time or expenses are locked This prevents those entries from being edited. Time and expense entries are locked when hours or expenses are invoiced and/or approved, or when items are archived. ![]()
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